Transcripts and Certificates

Find out how to place an order for an e-transcript and more information about your degree certificate.

Transcript

An e-transcript is an official electronic document containing a full record of confirmed academic results and can be used for third party verification purposes, for example job applications, applications for further study, visa requirements or third party verification by a solicitor. Find out how you can obtain a transcript below.

Current students (non-final year)

You can order one free copy of your e-transcript per academic year providing your order is made prior to the end date of your programme. If you require an additional e-transcript(s) within the same academic year, you can make a separate purchase using the paid options.

Orders for transcripts are made via the UCL online store.

Your e-transcript will only contain results that have been ratified by an Examination Board, any provisional results will not appear. If you are a current student in your in your first year of study, we will be unable to provide an e-transcript as there will not be any ratified results on your record. You should therefore not place an order and contact your department for confirmation of any provisional results.

Students who wish to provide verification of their results to World Education Services (WES) should request that their transcript be emailed to submit@wes.org only. We are currently unable to provide any supplementary information to support your application, but WES are aware of this and have requested that all  transcripts be directed to the submit@wes.org address and they will  process the application based on the e-transcript supplied. 

Final-year graduating students

You can order an e-transcript after UCL has conferred your award and results. Please do not place an e-transcript order until you have received an email from Academic Services confirming the conferral of your award.  

Orders for transcripts are made via the UCL online store.

Transcripts will be free for the year after you graduated, so any students graduating in the last twelve months will be able to apply for a free transcript.  A charge of £15.00 will be made for each transcript ordered by students graduating in 2020 or earlier. 

Postgraduate students 

You can order an e-transcript after UCL has conferred your award and results. We will not be able to issue you a transcript until your results have been conferred by the Board of Examiners.  

Once you receive an email from Academic Services confirming the conferral of your award, you can place an order for an e-transcript via the UCL online store.
Transcripts will be free for the year after you graduated, so any students graduating in the last twelve months will be able to apply for a free transcript.  A charge of £15.00 will be made for each transcript ordered by students graduating in 2020 or earlier. 

Research degree students 

Official transcripts are not issued for research degrees by UCL. You may obtain a confirmation of registration and award (once awarded).

Affiliate students 

If you are a JYA, Exchange, Erasmus or Affiliate Student, an e-transcript of your results will be sent to your home university within 4 weeks of your results being approved by the Examination Board.  

If you are an independent affiliate student you will also be sent an email from UCL Academic Services to confirm your results.

All affiliate students will be able to view their results on Portico once they have been confirmed.

Alumni

From 1 September 2015

If you studied at or were awarded by the Institute of Education on or after 1 September 2015, you can apply for an e-transcript via the UCL online store. Transcripts will be free for the year after you graduated, so any students graduating in the last twelve months will be able to apply for a free transcript.  A charge of £15.00 will be made for each transcript ordered by students graduating in 2020 or earlier.

You may also request a Statement of Student Status or Statement of Award by logging into askUCL.

Prior to 1 September 2015

If you studied at or were awarded by the Institute of Education before 1 September 2015, you may be eligible for a Statement of Study or Award letter.

A standard statement of award letter confirms your enrolment status, mode of attendance, programme of study, programme start date and programme end date, as well as the qualification and award details. Your address details will not be included in the statement.

Please contact studentstatus@ucl.ac.uk to request your Statement of Study or Award letter.

Processing time for e-transcript orders

The standard processing time for an e-transcript is 15 working days from the date of purchase. Before submitting your e-transcript order, please double check that the email address of the recipient is correct. If this needs amending following the acceptance of an order, a new transcript will need to be requested. This will take up to an additional 15 days to process (or longer during busier times) and an additional charge will be made where applicable. Please note: processing times may be longer during busy periods.

For more information on transcripts, please visit the UCL Transcripts page. If you have any queries regarding your transcript, please email transcripts@ucl.ac.uk.

Degree certificate

Degree certificates are legal documents and there should only ever be one in existence at any one time. 

UCL will not be able to confer your award if you have an outstanding UCL tuition fee. UCL does not provide additional paper copies, electronic or scanned copies of the degree certificate. We do not certify copies of degree certificates. A solicitor or notary public will be able to certify copies of your degree certificate.

Completing students

You will be sent 5 copies of your official transcript together with your degree certificate within 5 months from the date your award is conferred by UCL. These will be posted to your home address as held on Portico. Please ensure your home address is kept up to date to ensure the safe delivery of our documents. You will receive an email to notify you when your documents are due to be dispatched.

Third Parties can also request a verification of award by using the Higher Education Degree Datacheck (HEDD)

Alumni with degree level awards from September 2008

You would have been awarded by the Institute of Education. If you require a replacement certificate, you may be able to request for it via the relevant links below.

Once your replacement certificate has been issued, the original degree certificate will no longer be valid and UCL will not confirm its validity if asked to do so by a third party. It can take up to 5 months to process and dispatch replacement degree certificates. 

• I would like to request a replacement of my degree certificate that was lost in the post.
• I would like to notify and request a replacement of my degree certificate that was damaged in the post.
• I would like to request a replacement of my degree certificate that was lost, damaged or destroyed after it had been delivered.

If your degree certificate was lost, damaged or destroyed after it had been delivered, you must provide UCL Student Records with a sworn affidavit (statutory declaration form), signed in the presence of a Magistrate or Commissioner for Oaths, stating the circumstances that led to the loss, damage or destruction of the degree certificate. If your lost degree certificate is ever recovered, you must destroy it as it will no longer be valid. You will then need to email your signed affidavit to the student records team.

Alumni with degree level awards prior to September 2008

You would have been awarded by the University of London. If you require a replacement degree certificate, please contact the Diploma Production office. Their details are:

Diploma Production Office
University of London 
Stewart House
32 Russell Square
London
WC1B 5DN

Email: diploma.enquiries@london.ac.uk
Tel +44 (0) 207 862 8303
Fax +44 (0) 207 86

For more information on degree certificates, please visit the UCL Degree Certificates page.