Add a signature in Outlook 2016 for Mac

Create an email signature that appears at the end of your messages automatically or can be added to individual messages.

Instructions

In a New Message window:

1. Make sure you are on the Message tab at the top of the new message. Select the Signature button and select Edit Signatures...

Fig 1. Edit Signatures option
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2. The Signatures window will now be displayed. If you have not created a signature before, an existing blank template will be available named Standard. If you would like to create another signature for use, click on the plus icon (+) in the bottom-left hand corner of the signature name list.

Fill in your signature details in the open text field on the right-hand side. If you would like to set your new signature as default for new messages, replies and forwards, select the name of your signature from the new messages and/or replies/forwards drop-down list.

To save your changes, close the Signatures window.

Fig 2. New Signature box
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3. Your signature will now be available for use. If you have set the signature as default, the provided text will be added automatically to any new messages and/or replies and forwards you create. If you would like to manually add a signature to an individual message, select the Signature button and select the signature name from the provided drop-down list.
 

Fig 3. Example of manually adding a signature
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Related guides and other info:

• Delete messages
• Add an attachment
• Create a message rule
• Show/hide bcc field
• Send email in HTML or plain text
• Search for messages

Help and support

• Contact the IT Services.