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Modify central distribution list members in Outlook Web Access (OWA)

A central distribution list is a collection of contacts which allows you to email multiple people within a group. Once you have your list set up, you can modify the list members at any time. This guide explains how.

Before you start...

  • You must be a registered owner of the distribution list to make changes.
  • Check your browser compatibility to ensure it meets the minimum requirements for using Outlook Web Access (OWA).

Instructions

  1. Sign in to Outlook Web Access and go to the distribution group management portal.
  2. Select the Groups tab on the left.
  3. Under Groups I own, click on the list you want to change. You can search for a group by typing all or part of its name in the search box, and then pressing Enter. To clear the search results, click the X in the search box.
  4. A new pane will open on the right with details about your central distribution list.

To add members:

  1. Select the Members tab, and beneath Members, select View all and manage members.
  2.  A new pane will open. Select the Add members button. In the search box type the name, user ID or email address of the new member, then press Enter.
  3. Select the user from the results returned. 
  4. Repeat the steps 2 and 3 to search and select any additional members. The Add button will update to reflect the number of new members as you select them.
  5. Once you’ve added all desired members, click Add and close the pane by clicking the X in the top right corner.

The new members will appear shortly under the Members tab for the list.

To remove members:

  1. Select the Members tab, and beneath Members, select View all and manage members.
  2. Select the person(s) you wish to remove. Click the Delete button and confirm by selecting Yes in the pop-up box.
  3. Close the Members pane.

Note: If you select the wrong people to remove or add, click on the X in the top left to close the pane. This will exit the list without saving any changes.

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