Modify central distribution list owners in Outlook Web Access (OWA)
Owners of a distribution list are able to modify how the list works and what email addresses the list goes to.
Please note...
- It is advisable to have at least two owners to a list in case the other person is unavailable to make necessary changes.
- If you are an owner of a list and no longer wish be an owner, then you will need to get another person with owner rights to remove you.
Before you start...
- You will need to be a registered owner of the distribution list to perform these changes.
- Check your browser compatibility to ensure you meet the minimum requirements for using OWA.
Instructions
- While signed in to Outlook Web Access, visit the distribution group management portal.
- Under distribution groups I own, select the list you want to change, then select Edit (visible as a pencil icon). Alternatively you can also open the list details by double clicking on it.
- A new window will open with details about your central distribution list. Select Ownership from the left-hand pane.
Add owners
- Within Ownership, beneath Owners, select Add (visible as a plus (+) icon).
- You will be prompted to search for the new owner from a list of available contacts. Select Default Global Address List. In the Search this list of contacts field, type the name, user ID or email address of the new member.
- Once you have found the person you want to add, select the name and then select Add (visible as a plus (+) icon) next to the name.
- The chosen account will be added beneath the Owners heading. Repeat steps 2 and 3 for any other new members. Select Save.
- You will be returned to the Ownership section with the newly specified owners listed. Select Save to apply.
Remove owners
- Within Ownership, beneath Owners, select the person you wish to remove. Select Remove (visible as a minus (-) icon).
- Select Save to apply.
Tip: You can remove more than one person at once within the Ownership section. To select a list of adjacent users, hold down the Shift key on your keyboard and while pressed, select the top and below entry within the required selection. To select multiple non-adjacent users, hold down the Ctrl key on the keyboard whilst selecting the names you wish to remove.
Note: If you remove or add the wrong people, click on Cancel in the bottom right of the window. This will exit the list without saving any changes.
Related guides
- About central distribution lists
- Modify central distribution list members
- Restrict/allow senders to a central distribution list
- Set message approval for central distribution list messages in Outlook Web Access (OWA)
- Contact groups (local distribution lists)
- Mailman lists
Help and support
- Contact the IT Services.
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