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Roles and Responsibilities
Responsibility for health and safety cascades through the organisation from the President and Provost to each individual.
Responsibilities
Responsibilities are allocated based on the principle that you are responsible for the work under your control, for those working under your control and for the people who are affected by your work.
Safety Responsibilities arranged in the PDCA management cycle can be found at the following links:
> Head of Department safety responsibilities
> Departmental Managers, Principle Investigators and Supervisors safety responsibilities
> UCL Employees safety responsibilities
> Students and Visitors safety responsibilities
Roles
In accordance with UCL's Safety Management System, each Head of Department shall appoint where appropriate the following Departmental Safety Roles.
General roles
| Role | Description | Responsibilities |
|---|---|---|
| Departmental Safety Officer (DSO) | To assist the HoD in the creation, development, monitoring and review of the Department's arrangements for safe working | DSO pdf |
| Display Screen Equipment (DSE) Assessor | To provide an essential advisory role looking at workstation set-up and assist managers in reviewing more complex cases. | DSE Assessor pdf |
| Fire Evacuation Marshal (FEM) | To evacuate their allocated area when the alarm is activated. Maintain their allocated area in a fire safe condition by carrying out checks on fire equipment, escape routes and fire doors etc | |
| Senior Fire Evacuation Marshal (SFEM) | To co-ordinate the activities of the FEMs and to liaise with other SFEMs, the Fire Brigade, Security and maintenance staff | SFEM (TN080) pdf |
| Responsible Persons Register (RPR) Co-ordinator | To maintain the Responsible Persons Register by ensuring role holder information is kept up to date | RPR Co-ordinator.pdf |
| Incident Co-ordinator | To receive notification of incidents and to ensure they are investigated | Incident Co-ordinator pdf |
| Off-site Work Co-ordinator | Co-ordinate departmental off-site work activities by receiving and storing information relevant to the off-site work | Off-site Work Co-ordinator.pdf |
| First Aider (FAW) | Person who holds a valid First Aid at Work (FAW) Certificate. This role can be filled by an individual from a different department but located in the same building | FAW |
| First Aider (EFAW) | Person who holds a valid Emergency First Aid at Work (EFAW) Certificate. This role can be filled by an individual from a different department but located in the same building | EFAW |
| Chair of Departmental Safety Committee (SC) | Member of departmental staff who has the authority to authorise committee decisions | See description |
| Safety Champion | A member of the departmental senior management team who has a specific focus on health and safety on behalf of the senior management team | See description |
Specialist roles
| Role | Description | Responsibilities |
|---|---|---|
| Radiation Protection Supervisor (RPS) | Mandatory for departments using ionising radiations to ensure compliance with Local Rules and EA permits | Radiation Protection Supervisor (login required) |
| Genetic Modification Safety Officer (GMSO) | Mandatory for departments working with genetically modified organisms | GMSO pdf |
| Laser Safety Officer | Mandatory for departments working with Class 3 and above lasers | See page 4 of the AOR Standard |
| Appointed Person - Flammable Gas | To co-ordinate the use of flammable gases in the department | See description |
| Appointed Person - Statutory Testing | To ensure relevant equipment is on the register and to act as a point of contact | See description |
| Appointed Person - Controlled Materials | Compile and maintain an inventory of Controlled Materials | See description |
| Appointed Person - Legionella | To maintain a list of relevant equipment and to act as a point of contact | See description |
| Appointed Person - Portable Appliance Testing (PAT) | To maintain a list of relevant equiupment and to act as the point of contact | Appointed Person - PAT |
| Euratom Inventory Co-ordinator | Nominated person in any UCL department holding nuclear material (anything containing Uranium, Thorium or Plutonium) | Euratom Inventory Co-ordinator |
| Face Fit Tester | Nominated person in any UCL department with adequate training and knowledge of fit testing Respiratory Protective Equipment | Responsibilities of a Face Fit Tester |
The nominated persons must be recorded in the Departmental Responsible Persons Register in RiskNET.
Last updated: Monday, October 7, 2024
We encourage all staff and students to report accidents, hazards and near misses when they happen.