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CMIS accessibility statement

This accessibility statement applies to CMIS.

UCL uses a central timetabling system, Central Management Information System (CMIS, also known as Facility CMIS). The software vendor is Advanced.

CMIS is not widely used across the university. It is only used by certain approved members of staff.

The CMIS application is used for:

  • Recording teaching and learning activities (e.g., lectures, tutorials, labs, workshops, etc.), including activities taking place in centrally timetabled space or locally managed formal teaching space.
  • Providing a record of all spaces (teaching and non-teaching) available for booking.
  • Holding programme data, e.g. modules, programmes, student fitting.

The CMIS application is a software application that is not accessible through a web browser. CMIS is an on-premise solution that runs on UCL's own hardware and only on its own infrastructure.

    Feedback and contact information

    Please contact us if you have an accessibility query including:

    • If you are experiencing issues with accessing information or using the service
    • If you find an accessibility problem not listed on this statement
    • If you have positive feedback on the accessibility considerations made.

    If you need information on this application in a different format like accessible PDF (Portable Document Format), large print, easy read, audio recording or braille, please contact us.

    Reporting accessibility problems with this application

    We’re always looking to improve the accessibility of this application. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please email timetabling@ucl.ac.uk.

    Read tips on contacting organisations about inaccessible websites.

    Enforcement procedure

    The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

    Technical information about this application’s accessibility

    University College London is committed to making its applications accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

    Compliance status

    This application is partially compliant with the Web Content Accessibility Guidelines version 2.2 AA standard, due to the non-compliances and exemptions listed below.

    Non-accessible content

    The content listed below is non-accessible for the following reasons.

    Non-compliance with the accessibility regulations

    This section covers issues that we need to fix and are working to do so.

    • Some elements of the application are inoperable when using the keyboard alone. This may cause some users to find it hard or impossible to navigate the application. This fails WCAG 2.1.1 Keyboard (A).
    • Focus is not visible on certain elements, making navigation unclear for keyboard users. This fails WCAG 2.4.7 Focus Visible (AA).
    • The focus order on certain screens is not logical. For keyboard-only users, a meaningful focus order is crucial. This fails WCAG 2.4.3 Focus Order (A).
    • The small icons on menus are problematic for all users, and especially for those with visual impairments. Small icons are also difficult to activate with a mouse for users with limited fine motor skills. This fails WCAG 2.5.8 (Minimum) (AA).
    • Although there is some personalisation capability within the application, there are elements with insufficient colour contrast. For individuals with low vision, poor eyesight, or colour blindness, it can be difficult to read these elements. This fails WCAG 1.4.3 Contrast (Minimum) (AA).
    • There are interactive elements that are not labelled correctly or lack useful instructions. The purpose of the element may be unclear to users. This fails WCAG 2.4.6 Headings and Labels (AA) and WCAG 1.3.5 Identify Input Purpose (AA).
    • Some elements cannot be resized within the application due to the screens and forms being locked by design as default. Users that rely on text resizing might have difficulties reading the content on forms. This fails WCAG 1.4.4 Resize Text (AA) and WCAG 1.4.10 Reflow (AA).
    • There are tables that do not have the appropriate column or row headings. The table information will be difficult to navigate and understand using assistive technology due to this. This fails WCAG 1.3.1 Info and Relationships (A).
    • The input forms allow text to spill out and not stay confined within the form. This fails WCAG 1.4.4 Resize Text (AA) and 1.4.12 Text Spacing (AA).
    • Drag and drop interfaces make it difficult for users without fine motor skills. This fails WCAG 2.5.7 Dragging Movements (AA).

    If you find an issue that we have yet to identify, please contact us using one of the routes described in the ‘Reporting accessibility problems with this application’ section of this statement.

    Disproportionate burden

    At this time, we have not made any disproportionate burden claims.

    Content that’s not within the scope of the accessibility regulations

    To help accessibility compliance across the sector, University College London supports searchBOX, a centralised, independent directory of third-party accessibility information. 

    searchBOX catalogues the contact information and accessibility statements of third-party suppliers, enables the sharing of community-generated accessibility statements, and allows users to map their supplier ecosystem. 

    Users can access third-party accessibility statements using the free searchBOX Finder service. 

    UCL encourages all our partners and suppliers to support this effort by ensuring that their accessibility information is included in the searchBOX directory. 

    What we’re doing to improve accessibility

    We are currently in the process of procuring a new timetabling solution to replace CMIS (currently at the Request for Information stage) and accessibility has been integrated into our procurement practices.

    Preparation of this accessibility statement

    This statement was prepared on 24 July 2024. It was last reviewed on 24 July 2024. This application was last tested on 24 July 2024. The test was carried out by UCL.