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Key elements
Email signatures should contain the work title and Department of the staff member, as well as phone number, email address, and relevant link to web address where appropriate. (You may wish to include your building location to ensure your mail is delivered to the correct place.) For example:
Long format
Your name (can include pronoun)
Your job title
Department/Faculty
Tel.: 020 712 34567
Ext.: 14567
name@ucl.ac.uk
Department/Faculty website [E.g. UCL Brand]
Short format
Your name (can include pronoun) | Your job title | Department/Faculty | name@ucl.ac.uk | Tel.: +44 20 7123 4567 | Ext.: 14567 | Department/Faculty website [E.g. UCL Brand]
'London's Global University' can be added to the bottom of your signature block, along with the statement about our award-winning status below! No other tag lines or quotes should be added to your signature.
Phone numbers must be added to all email signatures, particularly the internal extension as well as the full external number, and a work mobile number should be included if available.
For help in adding a signature see our guides:
- Add a signature in Outlook Web Access (OWA)
- Add a signature in Outlook 2016 for Windows
- Add a signature in Outlook 2016 for Mac
Use of logos
The UCL logo should not be included in your email signature. Neither should logos from any other organisations/partnerships be included.
Graphics
Graphics or images should not be added to your email signature. The only exception to this is for time-limited institutional events, awards, and campaigns. Once the event is completed, please remove the graphic.
When using a graphic under these exceptions, be sure to add alt text to your image for accessibility. See Microsoft's Improve image accessibility in email guide.
Typeface
Arial is UCL's primary typeface and should be used in your email signature. Helvetica can also be used as an alternative to Arial where available.
Accessibility
Your formatting choices in email can affect accessibility. The Accessibility team has put together some useful guidance to help you review the way your email client is set up.