Modify central distribution list owners in Outlook Web Access (OWA)

Owners of a distribution list are able to modify how the list works and what email addresses the list goes to.

Please note...

• It is advisable to have at least two owners to a list in case the other person is unavailable to make necessary changes.
• If you are an owner of a list and no longer wish be an owner, then you will need to get another person with owner rights to remove you.

Before you start...

• You must be a registered owner of the distribution list to make changes.
• Check your browser compatibility to ensure you meet the minimum requirements for using Outlook Web Access (OWA).

Instructions

1. Sign in to Outlook Web Access and go to the distribution group management portal.
2. Select the Groups tab on the left.
3. Under Groups I own, click on the list you want to change. You can search for a group by typing all or part of its name in the search box, and then pressing Enter. To clear the search results, click the X in the search box.
4. A new pane will open with details about your central distribution list.

To add owners:

1. Select the Members tab, and beneath Owners, select View all and manage owners.
2. A new pane will open. Select the Add owners button. In the search box type the name, user ID or email address of the new member, then press Enter.
3. Select the user from the results returned. 
4. Repeat the steps 2 and 3 to search and select any other new owners. The Add button will update to reflect the number of new owners as you select them.
5. Once you’ve added all desired owners, click Add and close the pane using the X in the top right corner.

The new owners will appear shortly under the Owners tab for the list.

To remove owners:

1. Select the Members tab, and beneath Owners, select View all and manage owners.
2. Select the persons(s) you wish to remove. Select the Delete button and confirm by selecting Yes in the pop-up box.
3. Close the Owners window.

Related guides

• About central distribution lists
• Modify central distribution list members
• Restrict/allow senders to a central distribution list
• Set message approval for central distribution list messages in Outlook Web Access (OWA)
• Contact groups (local distribution lists)
• Mailman lists

Help and support

• Contact the IT Services.