Share your calendar in Outlook 2016 for Windows
Share your calendar with other people at UCL.
Instructions
1. In your Calendar, right-click on your Calendar on the left-side calendar list and select Share > Share Calendar.
![Fig 1. Illustration of how to get to the Share Calendar option… Fig 1. Illustration of how to get to the Share Calendar option…](https://www.ucl.ac.uk/isd/sites/isd/files/styles/medium_image/public/migrated-images/share-calendar1.png?itok=8MTpAfTI)
Fig 1. Illustration of how to get to the Share Calendar option
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2. The Sharing invitations window will open for you to fill in the necessary details for this invite.
To… - Enter the recipients email address or search for them in the Global Address List (GAL).
Subject – Subject title for the invite.
Request permission to view recipient’s Calendar – check this box if you would like to request permission to view the recipient’s calendar.
Allow recipient to view your Calendar – this box should be checked in order to share your calendar
Details – select the permission level of how much detail you would like to share within your calendar. Options are Availability only, Limited details and Full details.
Message box – Type in any additional message for recipient’s in this box.
![Fig 2. The Sharing invitation window… Fig 2. The Sharing invitation window…](https://www.ucl.ac.uk/isd/sites/isd/files/styles/medium_image/public/migrated-images/share-calendar2.png?itok=u0jLbQ-n)
Fig 2. The Sharing invitation window
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3. Once you have added all the relevant details, click Send.
![Fig 3. Location of the Send button… Fig 3. Location of the Send button…](https://www.ucl.ac.uk/isd/sites/isd/files/styles/medium_image/public/migrated-images/share-calendar3.png?itok=vggiw0BN)
Fig 3. Location of the Send button
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4. You will be prompted to confirm that you do want to share your Calendar. Click Yes.
![Fig 4. Confirmation prompt that you want to share your calendar… Fig 4. Confirmation prompt that you want to share your calendar…](https://www.ucl.ac.uk/isd/sites/isd/files/styles/medium_image/public/migrated-images/share-calendar4.png?itok=-ikgeChH)
Fig 4. Confirmation prompt that you want to share your calendar
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5. You have now successfully shared your calendar with your chosen contacts.
Related guides and other info:
- Get started with calendar
- Change calendar view
- Create an appointment
- Modify an appointment
- Create a meeting
- Create a repeated meeting
- Create an all-day event
- Modify a meeting
- Accept a calendar share invitation
- View other people's calendar
Help and support
- Contact the IT Services.
Feedback
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