This is a brief overview, for Administrators, of the process of creating a new student record on UKRI Je-S web portal.
Key considerations
- A student record must be completed for all UKRI Training Grant-funded studentships.
- The student's UKRI Je-S Record needs to be created and submitted prior to requesting payment using the UCL Portico system (Fund Management).
- Please enter the UCL MyFinance codes (e.g., Award/Project etc.) as part of the Je-S 'Your Reference' in the 'Documents Header' section.
Ongoing maintenance
Throughout the lifetime of the studentship, the record must be maintained as changes occur (Agreed Absence, Funding, Project Abstract etc.).
We recommend you review the record at least annually then update it accordingly.
Abstracts
Abstracts should include the Council domain(s) appropriate for the project. The councils use this information to decide if the project is within their remit.
Agreed student absences
Councils expect the studentship to be completed without interruption, but in circumstances like Maternity, Paternity, UKRI authorised Internship extensions may be permitted.
Absences should be notified to Registry and Award Services prior to the commencement.
Once agreed with Award Services, then update student record.