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Worktribe is UCL's system for managing the university's externally funded research and innovation portfolio. Find out how to access Worktribe and how to get started with using the system.
Getting access to Worktribe
All UCL staff have permission to create and maintain projects and contracts in Worktribe. Additional user permissions are also available, as shown in the table below. If a user needs additional permissions, the Department Manager or Head of Department can request this by contacting Worktribe team at rs.worktribesupport@ucl.ac.uk.
User roles and permissions
| Role | Permissions | Who is this for? |
|---|---|---|
| Advanced Budgeter | Can view, edit, and export full budget line information, including salary details, and access the Staff Costs Export report | Research support staff in academic departments |
| Department Admin | Can view all projects and contracts in the user's department | Department Managers or equivalent in academic departments |
| Department Manager Approver | Can approve and submit projects on behalf of the department | Department Managers or delegate only |
| Head of Department Approver | Can approve and submit projects on behalf of the department | Head of Department or delegate only |
Temporary staff
Temporary staff do not have access to Worktribe. Department Managers can email rs.worktribesupport@ucl.ac.uk to request access if required. Before access can be granted Department Managers should ensure temporary staff complete the appropriate Information Security mandatory training and read the user agreement at the top of this page.
Using Worktribe
What is Worktribe used for?
Worktribe supports the whole project lifecycle from proposal development to post-award management, through to award closure. It is used to develop funding applications, including costing your proposal, getting internal approval, and managing your project.
How do I use Worktribe?
New to Worktribe or need help with using the system? Check out our range of How to guides to help you with common tasks in Worktribe.
Additional support
Looking for help with a funding application, contract or managing your funding? Visit our Award Services and Contract Services webpages for guidance to help you get started.
Who to contact
Staff should report any performance or functional issues to our Worktribe team by email at rs.worktribesupport@ucl.ac.uk.